Streamlining your event planning workflow with Caraleya

Event planning is all about managing details, timelines and communication. Whether you are coordinating a wedding, corporate event or birthday party, keeping everything organised is key to delivering a seamless experience. Caraleya offers powerful features that help event planners stay on top of every task, saving time and reducing stress

With multiple events to manage at once, planners often struggle with keeping track of guest lists, preferences and logistics. Caraleya simplifies this by allowing you to store essential details in one place, making it easy to access RSVP updates, Reminders and Notes without switching between different tools. From last-minute changes to ensuring every guest’s needs are considered, Caraleya helps event planners to plan a perfect event while staying in control with minimal effort.

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Centralise your planning in one place

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Caraleya’s Events feature allows you to manage various aspects of your event in a single app. From creating invitations to tracking RSVPs, you can keep everything organised.

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Key features that simplify event planning:

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• Customisable invitations: Upload personalised invites that match your event theme or branding.
• RSVP tracking: Monitor guest responses in real time to stay updated on attendance.
• Effortless guest planning: Quickly share your invites with existing connections on Caraleya and others with multiple invite tools and include pre-organised groups from your Circles to add all the right guests in just one tap.
• Event chat: Share updates, reminders and important details with your guests directly within the app.

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Thoughtful connections made simple

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Connecting on Caraleya goes beyond a simple friend request. When profiles are shared, it unlocks thoughtful insights that can enhance the event experience. Once connected, each profile becomes accessible to the host through the guest list or the My Community section of the app. This allows the host to view the sections of the profile the guest has chosen to share, including any dietary requirements, allergies, drink preferences or other personalised details. It ensures that guests' needs and preferences are considered without needing to ask them. Caraleya keeps the little details close so that every get-together feels more personal, inclusive and considered.

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Personalise every detail with Guest Profiles

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Caraleya’s Guest Profiles feature helps go beyond the basics by creating individual profiles on guests. As the host or organiser, you can create Guest Profiles for individuals who have not yet joined Caraleya, allowing you to track their preferences and needs for events.

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With Guest Profiles, you can track:

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• Favourite foods and drink preferences
• Allergies and dietary restrictions
• Preferred seating arrangements
• Bespoke gift ideas
• Alcoholic or non-alcoholic drink preferences

By having this information at your fingertips, you can tailor every element of the event - from the menu to the favours to the entertainment - making guests feel valued and cared for.

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Stay organised with smart Reminders and Tasks

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Event planning involves countless deadlines and missing one can cause major setbacks. Caraleya’s Reminders and Tasks features ensure you stay on track with key to-dos.

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Examples of Reminders and Tasks to set:

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• Booking venues or suppliers
• Sending invitations and following up on RSVPs
• Confirming catering orders
• Preparing welcome packs or event materials
• Scheduling rehearsals or run-throughs

By setting timely Reminders, you can manage your list efficiently and avoid last minute stress. Tasks go one step further by allowing you to include helpful links and media for added detail all within Caraleya.

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Simplify team coordination

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Caraleya’s intuitive features make it easy to keep your team aligned. Whether you are working with a co-host, vendors or support staff, Caraleya’s Notes and Lists features allow you to share key information with your team to ensure everyone is on the same page.

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Use the Notes feature to:

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• Outline event timelines.
• Add co-host contact details and booking references.
• Track guest preferences, including allergies or special requests.
• Record backup plans for unexpected changes.

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Use the Lists feature to:

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• Organise tasks and assign responsibilities to team members.
• Create shopping lists for event supplies and decorations.
• Track guest attendance details.
• Compile vendor contact information and services required.

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Deliver unforgettable experiences

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Caraleya’s powerful combination of smart tools for streamlined event coordination empowers event planners to create memorable stress-free celebrations. 

With everything organised in one app, you can focus on delivering exceptional experiences while Caraleya takes care of the details.

Start using Caraleya today and elevate your event planning workflow.